Privacy Policy

Last Updated: October 23, 2025

Introduction

Welcome to Makaira Properties (“we,” “our,” or “us”). We are committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, use our services, or interact with our property management company located in Antigonish, Nova Scotia, Canada.

Please read this Privacy Policy carefully. By accessing or using our services, you acknowledge that you have read, understood, and agree to be bound by all the terms outlined in this Privacy Policy.

Information We Collect

Personal Information

We may collect personal information that you provide directly to us, including but not limited to:

• Contact information (name, email address, phone number, mailing address)
• Rental application information (employment details, references, rental history)
• Financial information (income verification, credit information, banking details for rent payments)
• Identification documents (driver’s license, passport)
• Emergency contact information
• Pet information (if applicable)
• Vehicle information (make, model, license plate)
• Maintenance requests and communications with our staff
• Feedback, reviews, or survey responses

Information Collected Automatically

When you visit our website, we may automatically collect certain information about your device and usage of our website, including:

• IP address
• Browser type and version
• Operating system
• Time spent on pages
• Pages visited
• Referral source
• Click patterns

Use of Cookies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and analyze website traffic. Cookies are small text files stored on your device that help us recognize your preferences and improve our website functionality.

Types of Cookies We Use

• Essential Cookies: Required for the website to function properly, enabling basic functions like page navigation and access to secure areas.
• Analytical/Performance Cookies: Allow us to recognize and count visitors and analyze how visitors move around the website.
• Functionality Cookies: Enable the website to remember choices you make (such as your preferred language or region).
• Targeting Cookies: Record your visit to our website, the pages you have visited, and the links you have followed to deliver more relevant content.

Cookie Management

You can control and manage cookies through your browser settings. Please note that removing or blocking certain cookies may impact your experience on our website. For more information about cookies, visit www.allaboutcookies.org.

How We Use Your Information

We use the information we collect for various purposes, including:

• Providing and maintaining our property management services
• Processing rental applications and lease agreements
• Conducting background and credit checks
• Collecting rent and managing payments
• Coordinating maintenance and repairs
• Communicating with you about your tenancy, property updates, and notices
• Improving our website, services, and tenant experience
• Responding to your inquiries, comments, or concerns
• Analyzing usage patterns and trends
• Protecting against, identifying, and preventing fraud and other illegal activities
• Complying with legal obligations under the Residential Tenancies Act and other applicable laws

Form Submissions

When you submit forms on our website (such as rental applications, contact forms, maintenance requests, or newsletter sign-up forms), we collect the information you provide.

This information is used to:

• Process rental applications
• Respond to your inquiries
• Create or update your tenant profile
• Schedule property viewings
• Coordinate maintenance requests
• Send you requested information
• Add you to our mailing list (with your consent)

Form submissions are encrypted and processed securely. We retain this information as needed to provide our services and as required by law.

Data Sharing and Disclosure

We may share your personal information with the following categories of third parties:

• Service Providers: Companies that perform services on our behalf, such as payment processing, credit checks, background screening, maintenance contractors, legal services, and software providers.
• Property Owners: We may share tenant information with property owners as necessary to fulfill our property management obligations.
• Legal Requirements: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).
• Business Transfers: In connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business by another company.
• Protection of Rights: To protect the rights, property, or safety of our business, our tenants, property owners, or others.

We do not sell, rent, or trade your personal information to third parties for marketing purposes without your explicit consent.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

The specific retention periods are determined based on:

• The nature of the information collected
• The purpose for which it was collected
• Legal, tax, and accounting requirements
• Nova Scotia Residential Tenancies Act requirements

Rental application information is retained in accordance with fair housing and privacy requirements. Tenant records are retained for the duration of the tenancy and for a period after tenancy ends as required by law. Financial records are typically retained for seven years for tax and accounting purposes.

Data Security

We implement appropriate technical and organizational measures to protect the security of your personal information. However, please be aware that no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

Your Privacy Rights

Under Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and Nova Scotia’s privacy laws, you have certain rights regarding your personal information:

• Right to Access: You have the right to request a copy of the personal information we hold about you.
• Right to Rectification: You have the right to request correction of your personal information if it is inaccurate or incomplete.
• Right to Withdraw Consent: You have the right to withdraw your consent to the processing of your personal information at any time.
• Right to Complain: You have the right to lodge a complaint with a supervisory authority if you believe your privacy rights have been violated.

To exercise these rights, please contact us using the details provided in the Contact Us section below.

Children’s Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us, and we will delete such information from our files.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated “Last Updated” date at the top of this Privacy Policy. We encourage you to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

Makaira Properties
294 Main Street
Antigonish, Nova Scotia, B2G 2C4 Canada

Phone: 1 902-870-2712
Email: admin@makairaproperties.ca